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DON'T READ REPORTS AT MEETINGS
Time - Time Management Daily Tips

DON'T READ REPORTS AT MEETINGS

 

Keep meetings shorter by having all reports distributed and reviewed a week ahead.

 

TOO MUCH STUFF?

 

According to an article in USA Today (December 26, 2003) self-storage units jumped 31% in the past year, with I in 8 USA households having one. Add to this statistic The Container Store's sales prediction of $335 million in 2003 and you get the impression that people are buying things and then storing them.

 

HANDLE E-MAIL EFFICIENTLY


Christina Cavanagh, a professor of management communications at the University of Western Ontario claims that on average, North Americans receive about 50 e-mails a day in the workplace. (Toronto Star, November 17, 2003.)


PLACE TIME LIMITS ON AGENDA ITEMS


Spend time on each meeting agenda item in proportion to the importance of the item.

GET YOUR IN-BASKET OFF YOUR DESK


If people don't have to approach your desk to deliver mail, you will have fewer interruptions. And you will eliminate the temptation to grab everything that's dropped in your in-basket.


DON'T PRINT E-MAIL


Paperwork has increased since the advent of e-mail. Don't keep hardcopies if you already have documents in electronic format.


REACH PEOPLE FASTER


Since you are greeted by voice mail when phoning most companies, it saves time if you have the person's extension number handy. Always ask for the extension number when entering a person in your directory. And be sure to include your own extension number on your business card.

 

RECEIVE FAXES WITHOUT A FAX MACHINE

For $3.95 per month you can have a fax number that allows you to receive faxes in PDF as e-mail through www.innoport.com. A similar service is available free through www.efax.com. I've tried the latter and it works well, although I understand they may try to charge you if the volume of faxes is high.

PRIORITIZE AGENDA ITEMS

Schedule agenda items in reducing order of importance in the event that you run out of time before all the items have been discussed.

SCREEN THOSE MESSAGES

E-mail is costing companies millions of dollars in lost productivity, according to Christina Cavanaugh, author of Managing Your E-Mail: Thinking Outside the Box. At least one hour per day is being wasted on useless e-mail.

MAINTAINING BALANCE

Schedule personal and family activities in your planner as well as your work-related activities to insure balance.

PERSONALIZE YOUR TIME MANAGEMENT SYSTEM

There is no one best system. Some people work more effectively with paper planners, others with PDAs, some with personal organizers, others with steno pads. Use what works best for you.

 
 

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