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MESSAGE OVERLOAD
Time - Time Management Daily Tips

MESSAGE OVERLOAD

According to Debra Black, writing in the Toronto Star (You've Got Too Much Mail, November 17, 2003) some people are so overwhelmed, they routinely delete everything rather than cope with the growing pile of e-mail and scores of messages left on their voice mail. One thing is certain; you had better capture the reader's interest quickly when you send e-mail.

REDUCE STAFF INTERRUPTIONS

Holding brief stand-up meetings with your staff each morning may reduce the number of interruptions experienced during the day.

MAKE WISE CHOICES

Have your goals recorded at the front of your planner so you can reference them quickly when asked to take on another activity. If the activity does nothing to further your goals you should probably say no.

WHEN YOU MAKE A CHANGE STICK TO IT

Many ideas can only be implemented successfully by persisting until they become habits. According to Maxwell Maltz, author of Psycho-Cybernetics, it takes 21 days to form a habit. Don't give up too soon.

IMPROVE YOUR MEETINGS

Always take a few minutes at the end of each meeting to evaluate how it went.

 

PARTICIPATION AT MEETINGS

Call on newer employees to express their views first so they aren't intimidated by the more senior employees.

STICKY REMINDER NOTES

If you surround your computer screen with sticky notes you can clean up your act with electronic Stickies 4.5b, downloadable free at
http://www.btinternet.com/~tom.revell.  You can create, edit, move or delete these yellow reminder notes that appear on your screen. It's hard to forget something that's stuck right on top of your work in progress (although you can hide them as well.)

SURVIVING E-MAIL OVERLOAD

The problem with e-mail is there's too much of it. Forget the cute jokes, chain letters, riddles, limericks and cartoons. People can survive without them. Open few, delete most and forward none.

ADOPT A HEALTHY LIFESTYLE

Exercise, good eating habits, sufficient sleep and a positive outlook will all help you to cope with stressful situations.

DON'T ENCOURAGE INTERRUPTIONS

Don't store supplies or locate equipment near your workstation if they have to be accessed frequently by others.

 

KEEP YOUR OFFICE BUSINESSLIKE

A lot of family photos, trophies, certificates and conversation pieces can generate chitchat that consumes time that you can't afford.

 
 

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