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RECOGNIZE THAT YOU CAN'T DO EVERYTHING
Time - Time Management Daily Tips

RECOGNIZE THAT YOU CAN'T DO EVERYTHING

Your in-basket, voice mailbox and e-mail in-box will all be full of unanswered items the day you die. So don't try to do more things, simply do more important things. Pursue the meaningful goals that you have identified, scheduled and acted upon and let those trivial things fall through the cracks. Strive for significance over speed and quality over quantity.

 

 

TRIM YOUR TO DO LIST

There is a big difference between things that should be done and things that must be done. For example, we should clean out the junk drawer, shop for a new car and have dinner with the Smiths. But what are the consequences of doing none of these things? Probably very little. Be ruthless when deciding what should be done. There isn't time for everything.

TAKE TIME TO LISTEN

There is no greater way of displaying kindness and respect than listening attentively to what people have to say. Someone once placed an ad in a mid-western state's newspaper to the effect that they would listen to anyone for twenty minutes without interrupting for five dollars (this was before inflation.) They were deluged with phone calls.

CHINESE PROVERB

If we do not change our direction, we are likely to end up where we are headed.

REDUCE MEETINGS

When someone calls for an appointment, try to settle the matter right there on the telephone. In most cases a meeting isn't necessary.

 

GET ORGANIZED FIRST

By organizing your work area and yourself first, you will free up time for the more important time management strategies such as planning, delegation and the application of technology.

PRIORITIZE YOUR INCOMING E-MAIL

One manager maintains two e-mail addresses, one for important people and one for everyone else. Of course, everyone is important; but perhaps you can have one address that you only issue to key contacts.

GETTING THINGS DONE

If there are a few important things on your To Do list that you never get around to doing, schedule specific blocks of time in your planner to work on them.

PAPER TIGER SOFTWARE

Visit
www.thepapertiger.com and take the tour or watch the audiovisual presentation to find out how the Paper Tiger software program can make it easy to retrieve hardcopy records.

MULTITASKING IS UNHEALTHY

Not only does multitasking decrease efficiency, but according to an article in the Toronto Star (Multitasking Exacts Heavy Toll, November 28, 2003) it also compromises memory, causes back pain and can make workers more susceptible to flu and indigestion.

 

SCREENSAVER WITH A PURPOSE

Download the free corkboard screensaver from
http://www.mycorkboard.com  and convert it into a useful time management tool. It's an electronic corkboard where you can tack reminders, to do lists, phone numbers, information, photos or your favorite inspirational quotes. It even has a digital clock as well as one with a sweep second hand. You can set alarms to remind you to make telephone calls at specific times or warn you that the roast is ready to be taken out of the oven. You can move items around, change their shape, size and color, duplicate them, delete them, modify them and even change the look of the corkboard itself. You can make lists for every day of the week and stack them on top of one another, deleting the current one upon completion. You can stack photos like a deck of cards or arrange them like an art gallery. You can delete the calendar or clock or anything else you don't need. With all the stock items available to mount, move and manipulate. My Corkboard can be an amusement park for kids as well as an information organizer for creative people.

ORGANIZE YOUR WORKING AREA

Paulette Ensign (
http://www.tipsbooklets.com ) suggests that you move desktop items an inch or two closer to you for greatest ease and use. She claims that sometimes a minor adjustment can make a major difference in the effectiveness of the products and your productivity.

KNOW YOUR PRIORITIES & NO OTHER'S

Most of the urgent items that you are working on are other people's priorities. To avoid the tyranny of the urgent and the stress that accompanies it, say no more often.

LEAVE YOUR JOB BEHIND

25% to 40% of vacationers spent some vacation time working. Your job doesn't need a vacation, you do, so don't take your job with you.

KEEP MEETINGS BRIEF

E-mail informational reports and announcements in advance so you can devote the meeting to agenda topics.

 
 

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